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How Skills Tracking Improves Work Allocation and Workforce Utilization

Learn how skills tracking enhances work allocation and workforce utilization to improve productivity in manufacturing.

Employee skills tracking is an excellent way to stay ahead of the curve in today’s ever-changing manufacturing landscape. Leaders can use this talent management strategy to close worker competency gaps, increase effective training, and hire qualified prospects.

Putting an emphasis on employee skills can also help manufacturers prioritize work allocation and workforce utilization. But what exactly do these two terms mean and how do they relate to tracking skills in manufacturing?

Work allocation is the process of assigning resources and roles to meet the objectives of a given task or production facility. Workforce utilization, meanwhile, refers to how a company or organization effectively utilizes its workforce to meet its operational goals and objectives.

skills tracking and workforce utilization in manufacturing

To keep up with competition, manufacturers should not only try to recruit the best possible hires, but also allocate work in an effective way to retain staff, satisfy customers, and boost profits.

Ultimately, keeping track of skills is a beneficial way to organize a company’s resources to attain sustainable business goals. Implementing a connected worker solution and digitizing skills management processes through smart manufacturing technologies is an effective way for organizations to instantly visualize the skills gaps in teams as well as track workforce skills and quickly assess both team and individual readiness.

Learn more about digital skills tracking and how it improves work allocation and workforce utilization below:

Skills tracking defined

Skills tracking helps ensure that all workers have the necessary expertise to complete tasks to their fullest potential. Basically, it closes the gap between the competencies employees already have and ones they need to further develop.

Every manufacturing firm has a unique set of job requirements and expectations. Tracking worker skills on a regular basis helps a company identify training needs and build workers’ knowledge so that they can meet expected targets. Skills management and tracking software help manufacturers identify and track employee expertise. You can map skills from a centralized library to individual workers, analyze the performance of your teams, and fill any skill gaps that exist.

skills tracking software

In a nutshell, measuring employee proficiencies can boost retention, decrease the amount of time spent on tasks, and improve overall productivity.

Benefits of tracking skills to improve work allocation

Through digitization and effective skills tracking, manufacturing firms can best allocate work to team members based on expertise, credentials, and actual ability. For example, an operator who has more than 10 years of experience using computer-controlled equipment may be a better fit to handle complex machinery than an entry-level worker who lacks that training.

Additionally, with a centralized digital repository managers have a better idea of each employee’s current skills level and potential areas of improvement. Then they can close any skill gaps through training opportunities. In return, workers who receive the necessary training are more likely to thrive in their roles and be productive.

In summary, measuring worker skills can help improve work allocation by:

  • Hiring or assigning current employees to the correct jobs and tasks
  • Facilitating worker development through mentorship and training
  • Retaining high-quality employees

How tracking skills boosts workforce utilization

Workforce utilization refers to how much of an employee’s time is devoted to billable work. Tracking skills can improve this, in turn boosting productivity and profits.

When you measure how efficiently employees are doing their jobs and how well a business manages its resources, you can assure that tasks are done well and see continuous increase in revenue. Think about how many hours of each staff member’s workweek need to be billable to remain profitable and whether they are on track. With a digitized tracking system, manufacturers are able to automate and streamline this process reducing errors, improving productivity, and ensuring success.

Pro Tip

Through the use of smart, connected worker solutions and AI-based workforce insights organizations can deliver continuous, on-the-job learning based on skill tracking and real job performance, promoting reskilling and upskilling efforts enterprise wide.

To summarize, tracking skills can help enhance workforce utilization by:

  • Setting profitable rates for services based on worker output and time billed
  • Compensating employees fairly
  • Gauging whether staff is being overworked or underutilized

By digitizing these tracking processes and implementing AI-driven support, organizations can also visualize, track and offset employee burnout. By taking highly granular connected worker data and using AI to filter out the unnecessary portions, industrial operations are able to not only improve tasks and productivity but better support and empower frontline workers.

Ways to track workforce skills

Tracking employee skills is a great way to improve worker performance and productivity by matching the right person with the right assignment.

One way to track an employee’s skills is through a skills matrix, which is a grid that maps staff credentials and qualifications. A skills matrix helps managers strategize and oversee current and wanted skills for a team, position, department, and more. Similarly, a job cover matrix is used to map employees to tasks, roles, or jobs, ensuring adequate coverage and identifying skill gaps. A skills matrix (as well as a job cover matrix) is usually managed using a spreadsheet, but there are alternatives to skill matrices. For example, cloud-based skills management software can help identify and track employee competence and correlate it with actual job performance. The software can also help managers filter employee databases by skills to assemble teams or assign work based on specific qualifications.

skills matrix

Leadership can also track competencies through a skills taxonomy. Taxonomies help classify and organize skills into groups to better understand which skills employees have and which they should learn. Essentially, these structured lists help management identify and track skills to better allocate resources and worker training opportunities.

Lastly, a skills-tracking application can include AI-based software to identify and measure worker expertise and actual job performance. This is an excellent method for intelligently assigning work through skills mapping, optimizing training programs, and more. With AI-based insights and connected worker technology, organizations can bridge the gap between the training room and the shop floor, integrating training into the flow of work and creating an environment of continuous learning.

Skills management with Augmentir

Augmentir offers top-notch solutions to easily track and manage your frontline’s skillset. Our connected worker solution provides customized dashboards to streamline processes to improve workforce management, skills management, and deliver in-line training and support at the point of work, closing skills gaps at the moment of need.

If you are interested in learning how Augmentir can help improve your skills management, skills tracking, and workforce development – request a live demo.

 

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The Difference Between Skills Development and Training in Manufacturing

Learn the difference between skills development and training in manufacturing, how they are important, and how the management of them can be improved through continuous learning methodologies and emerging technology.

At first glance, training and skills development seem synonymous and are often used interchangeably, but they have different purposes and goals. However, despite these differences, both are equally important for every organization, especially in the case of the manufacturing industry. According to Training Magazine, 57% of manufacturing organizations reported training and workforce development budget increases to address the widening skills gap and the skilled labor shortage.

the difference between skills development and training in manufacturing

At the most basic level, training is the process companies use to build the skills of new employees so they’re well-equipped to perform the role that they were hired for. While skills development, on the other hand, includes ongoing education, mentoring, and professional experiences that help employees grow into future roles and opportunities.

Both are extremely valuable to overall organizational growth and success, however, it’s important to apply them at the right time and in the right way. Read more on both skills development and training in manufacturing, why they are important, and how they can be improved and enhanced through the proper application of learning technology:

What is Skills Development in Manufacturing

Skills development goes beyond training by aiming to enhance a broader set of competencies and capabilities. It focuses on building a more well-rounded and adaptable workforce encompassing not only the acquisition of specific skills, but also the improvement of problem-solving abilities, critical thinking, creativity, adaptability, and continuous learning.

Skills development in manufacturing refers to the process of enhancing the knowledge, abilities, and competencies of individuals involved in the manufacturing process. It involves providing training and education to workers, engineers, and technicians to improve their technical, operational, and problem-solving skills. By providing training and development opportunities, manufacturing organizations can ensure that their workforce possesses the necessary skills and knowledge to perform their jobs effectively and efficiently.

Skills Matrix Template
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Start tracking worker skills, certifications, development progress, and capacity planning with our free Excel Skills Matrix Template. Download our template to get started, and learn more about tracking and manage your employee skills digitally with Augmentir.
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Many manufacturing industries face a shortage of skilled workers. Skills development programs help bridge the gap by training existing employees or new hires in the required competencies.

Overall, skills development in manufacturing is crucial for maintaining competitiveness in a rapidly changing industry. It ensures that the workforce remains adaptable, skilled, and capable of meeting the evolving demands of modern manufacturing processes.

Pro Tip

Implementing skills management software programs allow manufacturing organizations to digitize and effectively track worker skills, development progress, and intelligently assign work based on skills competencies, improving work allocation and workforce utilization.

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What is Training in Manufacturing

Training in manufacturing primarily focuses on imparting specific knowledge, skills, or information to individuals. It often involves structured and organized programs designed to teach employees how to perform specific tasks or operate machinery and equipment. Training is often of shorter duration and may be task-specific or role-specific. It is designed to quickly bring employees up to a certain proficiency level in their current job.

The specific type of training required in manufacturing depends on the roles and responsibilities of the individuals involved, the company’s processes, and the industry in which they operate. Training in manufacturing is essential for several reasons:

  • Safety: Manufacturing processes often involve machinery, equipment, and materials that can be hazardous. Proper training ensures that employees understand and follow safety protocols, reducing the risk of accidents and injuries.
  • Quality Control: Quality in manufacturing is a critical, essential factor. Training programs teach employees how to maintain consistent product quality through accurate measurements, inspections, and adherence to quality standards.
  • Operational Efficiency: Training helps employees become more efficient in their tasks, reducing downtime, minimizing waste, and optimizing manufacturing processes.
  • Technology: Manufacturing is becoming increasingly technology-driven. Training equips employees with the skills to operate and maintain advanced machinery and systems.
  • Productivity: Engaged workers tend to be more productive, contributing to increased output and profitability for the manufacturing company.
  • Compliance: Manufacturing is subject to various regulations and industry standards. Training ensures that employees understand and comply with these requirements, avoiding legal and regulatory issues.

Effective training programs are designed to align with the organization’s goals and objectives, ensuring that the workforce is well-prepared and capable of contributing to the success of the manufacturing operations.

In summary, training in manufacturing is a subset of skills development, with a narrower and more specific focus on teaching job-related skills and knowledge. Skills development, on the other hand, is a more comprehensive and ongoing process that aims to develop a well-rounded and adaptable workforce capable of meeting the evolving challenges of the manufacturing industry. Both training and skills development are important for the success of a manufacturing organization, and they often complement each other in the development of a skilled and competent workforce.

How Can Technology Improve Manufacturing Skills Development and Training

Technology can significantly enhance manufacturing skills development and training by making the process more efficient, effective, and accessible. Incorporating these technological advancements into manufacturing skills development and training can lead to a more skilled and adaptable workforce, increased safety, reduced training costs, and improved overall manufacturing efficiency.

For example, technology enables experts to remotely assist and guide trainees through complex tasks. Workers can wear smart glasses or use mobile devices to share live video streams and receive real-time instructions. AI-driven connected worker solutions can assist in creating personalized learning paths for trainees based on the work they do, their progress, and their learning style.

Smart connected worker platforms, Learning Management Systems (LMS), and mobile apps can provide access to a wide range of training materials, including video tutorials, interactive modules, and assessments. These platforms allow workers to learn at their own pace and on their schedule, reducing the need for expensive and time-consuming in-person training.

Augmentir is the world’s leading, smart, connected worker solution using the foundational AI technologies underpinning ChatGPT to enhance manufacturing training, onboarding, and skills development. Leading manufacturing organizations are using our smart, connected worker suit and AI-driven insights to foster environments of continuous learning, and make skills development and training processes more personalized, accessible, and effective.

Schedule a live demo to learn why manufacturing leaders are choosing us to improve the training lifecycle with digital skills management tools, real-time insights, and more.

 

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Like peanut butter and jelly, skills management and work execution are better when served together

Smart Skills Management software is helping manufacturers bridge the gap between training, skills, and work to build a more resilient and agile workforce.

Where are you on your journey with adopting new and emerging technologies? Many manufacturers are jumping on the bandwagon for some of the latest tools that provide digital guidance to workers. Maybe you decided to implement digital work instructions to help workers safely and efficiently perform tasks. Or maybe you’ve bought skills management software to help you catalog and organize the skills and capabilities of different workers. But are either of these enough on their own to achieve all your production goals? Possibly, but unlikely.

Digital work instructions on their own deliver standard work guidelines but fail to consider the unique skills of each worker. Standalone skills management programs may offer a highlight reel of the skills and certifications of your workers but neglect to capture performance in real-time to provide accurate skills evaluations. Nor do they offer personalized training content needed to ensure workers perform their absolute best. Can we agree then these two features should go hand-in-hand?

One cannot exist without the other: Blending skills into the flow of work

In the past, standalone skills management systems were sufficient because:

  • Turnover was infrequent so line supervisors knew everyone on their team and their current skills and endorsements, making it easy for the supervisor to assign work safely and optimally
  • Investments in training, reskilling, and upskilling were performed either in a one size fits all approach or through a purely subjective or anecdotal approach

Today, however, a different situation exists.

Line supervisors are dealing with team members that they don’t know well, new ones starting every day, and experienced ones leaving.  This creates safety issues and makes optimally assigning work difficult as not only are the workers variable, but their skill levels and certifications are a constantly moving target.

An integrated, closed-loop skills management system is the solution for this era of high workforce turnover and absenteeism.

 

skills and work

 

Skills management solutions that combine skills tracking capabilities with connected worker technology and on-the-job digital guidance can deliver significant additional value. Data from actual work performance can inform workforce development initiatives allowing you to target your training, reskilling, and upskilling efforts where they have the largest impact.

It can generate an abundance of valuable data to provide tailored training support and skills endorsements and identify workforce opportunities. What else is possible? Imagine reducing training costs, optimizing job scheduling, increasing safety, and improving productivity. And now consider what will happen when you add smart technology to this all-in-one package.

 

intelligently assign jobs

The power of smart digitization! Skills management and digital work instructions together boost productivity.

According to Deloitte, organizations are shifting to a skills-based approach to meet the demand for agility, agency, and equity. Connected worker solutions that combine skills management with digital work instructions, collaboration, and knowledge management are uniquely suited to optimize today’s variable workforce. AI-generated insights are pulled from patterns identified across all work activity in real-time. These insights identify where new and experienced workers may benefit from either reskilling or upskilling.

This combination of smart digital technology can also leverage your training resources, such as instructional videos, written instructions, or access to remote experts, to deliver personalized guidance for the worker to perform their best. These tools intelligently work together to help you assign workers to procedures based on required skill levels. No second guessing! Augmentir is the only smart connected worker solution to intertwine these management tools with AI making it a powerhouse for optimizing your operations and meeting production targets.

 

 

Learn how Smart Skills Management software is helping manufacturers bridge the gap between training, skills, and work to build a more resilient and agile workforce.

Download our latest eBook – The Future of Work: Connecting Skills Management with Standard Work.

Download the eBook

 

How to Find the Best Skills Tracking and Management Software

Smart Skills Management software is helping manufacturers bridge the gap between training, skills, and work to build a more resilient and agile workforce.

Skills management and tracking software helps manufacturers identify and track employee expertise. You can map skills from a centralized library to individual workers, analyze the performance of your teams, and fill any skill gaps that exist.

These smart insights can help businesses improve their talent management strategy, including training and development programs and recruiting opportunities.

If you’re interested in learning how to find the best skills tracking software, explore this article as we cover:

  • Benefits of skill management and tracking software
  • What to look for in tracking software
  • FAQs about skills tracking and management tools
  • Why Augmentir

Benefits of skills tracking and management software

Skills management involves identifying workers’ expertise and experience to determine whether they’re a right fit for a role, which areas need improvement, and how to best facilitate learning opportunities. A reliable skills tracking and management software solution lets you keep track of what your employees can and can’t do, and integrates that information with the actual work being done.

Here are a few reasons why you should invest in a tracking tool:

Enhanced training and development programs: Improve employee engagement by making sure courses and training opportunities are relevant to the jobs they perform. Management software makes it easier to assign employee courses that are appropriate and timely, and then track each individual’s training progress.

A more productive workforce: Employees who have access to training resources can further develop their skills to better perform assigned job duties and maximize output. This will empower workers to strive for continuous improvement and grow in their roles.

Improved retention: Offering continuous development and training programs can help your employees feel appreciated and taken care of. In return, they are more likely to stay and do a good job. Considering that turnover rates cost manufacturing firms an overwhelming amount, it’s critical to invest in programs that will improve retention rates.

What to look for in tracking software

Knowing how to effectively track employee skills can be challenging, but the right software can ease the burden. It makes it easier to identify who is lacking which skills and how to best close the gap.

Unfortunately, standalone skills management software solutions that attempt to automate skills tracking fall short of meeting the needs of today’s manufacturers because they do not connect the “skills that workers know” with the “work being done”. These standalone skills management solutions may have been ideal for the stable, unchanging workforce of the past, but they are not suited for today’s era of high workforce variability.

Skills management solutions that combine skills tracking capabilities with connected worker technology and on-the-job digital guidance can deliver significant additional value. Data from actual work performance can inform workforce development investments allowing you to target your training, reskilling, and upskilling efforts where they have the largest impact.

When looking for the best skill management and tracking software, its critical to make sure it can:

  • Keep a centralized database of competencies
  • Pinpoint worker skill gaps
  • Let management look for employees with specific expertise
  • Track the skills of individual employees in a centralized database
  • Intelligently assign work based on true worker skills and competencies
  • Personalize on-the-job guidance based on worker skills and experience
  • Create reports or dashboards to study competencies and skill gaps across departments

AI-powered software enables managers to filter through employee databases by skill to assemble teams best suited for a project.

 

skills tracking software

 

Skill management solutions should also integrate with core human resources software to offer seamless sharing of employee data. Some tools may even work in tandem with corporate learning management systems to provide access to educational content that could help workers develop new abilities.

Lastly, HR can use skill management software to make it easier to follow compliance regulations that require evidence of employee capabilities or certifications. For example, a health manufacturing facility may need workers to upload certain certifications to show proof of compliance.

FAQs about skills tracking and management tools

How do you keep track of employee skills?

You can track employee skills using software that manages worker competencies. These programs should allow you to build customized job profiles, create reports to study competencies, and fill skill gaps.

What is skills software?

Skills software is a tool that helps manage and keep track of worker expertise and experience. It’s used by businesses to optimize job performance and boost worker productivity.

Should I invest in skills tracking software?

Manufacturing facilities can benefit from investing in software that provides an easy-to-use centralized database of worker profiles, training resources, and much more.

Why Augmentir

Augmentir can help manage the skills of your workforce with its AI-powered connected worker solution. Our skills management tools create visibility at all times to optimize training programs, track individual and team progress, and initiate more targeted training. Check out our live demo.

 

Learn how Smart Skills Management software is helping manufacturers bridge the gap between training, skills, and work to build a more resilient and agile workforce.

Download our latest eBook – The Future of Work: Connecting Skills Management with Standard Work.

Download the eBook

 

Skills Matrix: How to Create and What are the Alternatives?

Learn about what a skills matrix is, how these can be used and alternatives to help track employee skills.

A skills matrix is a grid that maps employees’ skills and qualifications. Companies use this information to manage, plan, and monitor current and desired skills for a position, team, department, or project.

Having a place to store each employee’s skills and experience level can help managers decide how to divvy up tasks. It’s also a great way to gauge areas of improvement.

A skills matrix is usually managed using a spreadsheet, but there are alternatives to skill matrices. For example, cloud-based skills management software can help identify and track employee competence and correlate it with actual job performance. The software can also help managers filter employee databases by skills to assemble teams or assign work based on specific qualifications.

skills matrix

To help you learn more about the skills matrix and its alternative, this article explores the following topics:

What is a skills matrix?

A skills matrix is a tool used by employers to track workers’ skills and expertise. Typically maintained in spreadsheet format, it usually includes skills that workers already possess, ones that are needed but underdeveloped, and those that are required to complete a project or perform a job function.

Each employee is given a rating on their proficiency in each skill and their interest in developing it. This gives managers great insight into who is qualified to complete certain tasks.

What are the benefits of using a matrix to track employee skills?

A skills matrix offers multiple benefits that can increase team performance and boost productivity. Some of its benefits include:

1) Brings awareness to employee skills

This tool shows what area a team member excels at and where they can improve. This can bring awareness to what skills need to be cultivated and what areas team members are already proficient in.

2) Sets team expectations

With the matrix outlining what skills are needed to complete a project, employees have a better idea of what’s expected and required to be proficient in their roles.

3) Shows where new hires are needed

The matrix gives employers a better idea if someone needs to be hired to fulfill a certain role. Knowing which skills are missing helps managers determine what kind of employee needs to be hired for a specific project.

How do I create a skills matrix?

Creating a skill matrix can provide a wealth of benefits to a business. You can set one up by following the steps below:

  1. Determine which skills are needed for your team based on job function or responsibility.
  2. Evaluate your workers’ skills and qualifications.
  3. Create a grading system to rate each employee’s current skill level.
  4. Fill in the missing criteria and manage the information in a central skills management system.

skills matrix for skills management

How can skills matrices be used in the manufacturing industry?

The manufacturing industry is always seeking skilled employees. Skilled matrices are an excellent way to cultivate the skills of current production plant workers and boost productivity.

This organizational tool also simplifies the hiring process. For example, it gives managers a better sense of what skill areas are lacking and who may be the right fit for the role.

The better equipped an employee is to do their job, the better a company’s bottom line will be.

What are the alternatives to using a spreadsheet for your skills and competency matrix?

If you’re looking for an alternative to using a spreadsheet to manage the skills of your team, consider cloud-based skills management software. These programs help businesses identify and track worker competency.

For example, this software maps skills from a centralized library to job profiles and individual employees to help managers analyze the abilities of their teams, the desired skills for each role and any skill gaps that exist. Learn more about skills management software in our guide.

Furthermore, skills management software not only allows you to efficiently manage skills for your frontline workers, it also enables you to use this skills mapping to intelligently assign work or identify upskilling or reskilling needs.
skills job proficiency mapping

 

Interested in learning how Augmentir’s connected worker platform can help you digitize and effectively manage skills within your manufacturing operation? Get in touch with us for a free demo.

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